Settings
Manage your business details, email settings, and subscription.
Email sending method
Choose how SparkBiz sends invoices on your behalf.
Emails will appear to come from your own address — not from a generic system address.
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SparkBiz email
Send from noreply@sparkbiz.com.au — works immediately, no setup needed
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Gmail
Send from your own Gmail address — invoices come from you directly
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Outlook / Microsoft 365
Send from your Outlook, Hotmail or Microsoft 365 account
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Custom SMTP
Use your own mail server — cPanel, Zoho, or any SMTP provider
🔒 SparkBiz will ask for permission to send emails on your behalf.
We will never read your emails — send-only access.
✅ Connected as — invoices will be sent from this address.
🔒 SparkBiz will request permission to send emails on your behalf via Microsoft Graph.
Works with Outlook.com, Hotmail and Microsoft 365 work accounts.
✅ Connected as
Enter your mail server details. Port 587 (STARTTLS) is standard. Use port 465 for SSL.
For Zoho use smtp.zoho.com. For cPanel use your server hostname.
💡 Gmail / Google Workspace users: Use the Gmail OAuth button above — it's easier and more reliable than SMTP.
Email subject lines
Customize the subject line SparkBiz uses for each automatic email your customers receive. Anything you don't edit keeps its default wording.
Customized
Available tokens:
Business details
This information appears on your invoices and PDF documents.
PNG, JPEG or WebP · Max 500 KB
Appears top-left on all PDF documents
Appears top-left on all PDF documents
Used to show correct local times to your signers — e.g. on E-Sign certificates of completion.
This colour is used on your invoice PDF header and accents.
Email footer
Added to the bottom of every email you send to customers (Invoice, Variations, E-Sign, E-Request): "Best Regards," your business name and contact details, then the footer note and footer logos below. (Your business logo stays on PDFs only — to show it in emails, add it here as a footer logo.)
Shown in small text at the very bottom — e.g. your HIA / Master Builders membership or builder's licence number.
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Side by side
All footer logos in one row.
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One per row
Each footer logo on its own line.
Best Regards,
Appearance
Pick a color theme for your whole SparkBiz workspace — applies to every module, saved instantly.
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Navy Gradient
The SparkBiz classic.
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Teal Gradient
The sign-in look — default.
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Indigo
Premium and formal.
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Terracotta
Warm and energetic.
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Plum
Distinctive and bold.
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Ocean Blue
Cool and professional.
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Charcoal & Gold
Premium and sharp.
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Olive & Amber
Earthy and rugged.
How clients can pay you
These details appear on every invoice so your clients know how to pay you.
Leave blank any methods you don't use.
💡 All payment methods you fill in will appear on the invoice.
🏦 Bank transfer (EFT)
📱 PayID
🔢 BPAY
Invoice appearance & behaviour
Choose how you bill on new invoices. This only affects invoices you create from now on —
invoices you've already sent keep whatever format they were created with.
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Qty × Unit price
Each line has a quantity and a unit price — good for hourly labour, materials, or per-item billing.
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Flat amount
Each line is just a description and a dollar amount — good for flat-rate or fixed-price jobs.
GST
Default GST treatment for new invoices — changeable per invoice too.
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Price Excludes GST
Prices entered ex-GST — 10% added on top.
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Price Includes GST
Prices already include GST — the breakdown is calculated for you.
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No GST
Not registered for GST, or a GST-free supply.
Paid invoice email
Whether marking an invoice paid automatically emails the client the sealed PAID PDF. Either way, the download always carries the PAID seal — and you can send it manually any time from the invoice list or its detail view.
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Send automatically
Marking an invoice paid emails the client the PAID PDF right away.
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Don't send automatically
Marking an invoice paid stays silent — send the PAID PDF yourself whenever you're ready.
Variations appearance & behaviour
Choose how new variations are priced. This only affects variations you create from now on —
variations you've already sent keep whatever format they were created with.
Pricing format
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Single price
One original price and one revised price — good for simple, single-scope changes.
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Line items
A scope table with quantity, unit price before/after, and a subtotal — good for multi-item variations.
GST
Default GST treatment for new variations — changeable per variation too. Applies only to the revised price.
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Price Excludes GST
Revised price entered ex-GST — 10% added on top.
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Price Includes GST
Revised price already includes GST — the breakdown is calculated for you.
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No GST
Not registered for GST, or a GST-free supply.
Price display on PDF & approval page
Default for new variations — changeable per variation too, under Advanced options. Doesn't affect "Hide price from homeowner", which still hides everything including the difference.
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Show full pricing
Original price, revised price, and the difference — the usual breakdown.
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Show difference only
Hides the original and revised price — only the price change itself is shown.
Document numbering
Set your own numbering format for each module — prefix, digit padding, starting number,
and whether a year is embedded (which resets the sequence back to your starting number
every reset point). Only affects documents created from now on — already-issued numbers
never change. You can also override any individual number by hand before it's sent.
Example:
Use each client's Customer reference for numbering if present, otherwise use the pattern above
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When on, a client with a Customer reference set (in the Customers tab) gets their own invoice numbering built from that reference — e.g. ABC8B-0001, ABC8B-0002 — instead of the shared pattern above. The count continues from wherever that exact reference last left off, even if another client happens to share it (so numbers never collide, tenant-wide). A client with no Customer reference always falls back to the pattern above, regardless of this toggle. Only affects invoices created from now on — already-issued numbers never change.
Use each project's Builder reference for numbering if present, otherwise use the pattern above
?
When on, a project with a Builder reference set (on the project itself, under Variations → Projects) gets its own variation numbering built from that reference — e.g. ABC8B-0001, ABC8B-0002 — instead of the shared pattern above. The count continues from wherever that exact reference last left off, even if another project happens to share it (so numbers never collide, tenant-wide). A project with no Builder reference always falls back to the pattern above, regardless of this toggle. Only affects variations created from now on — already-issued numbers never change.
Change password
Update your SparkBiz login password.
Your subscription
Modules currently active on your account.
🧾
Invoice
✓ Active
Not subscribed
📋
Variations
✓ Active
Not subscribed
✍️
E-Sign
✓ Active
Not subscribed
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